Bishop Gilpin Church of England Primary School

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Secondary Transfer Q&A

Full Merton guidance here

BISHOP GILPIN Questions and Answers:

How do I apply?

All Parents and Carers who wish their child to attend a Secondary School must make an application through their home local authority before midnight on the 31st October 2018.  To do this, please visit the Merton website at

If you are unable to access the information and application online please call 0208 274 4906 and request a paper copy of the Secondary Schools guidance booklet and application form.

Do all state schools have the same admission criteria?

No, most secondary schools are now academies: look at the websites for latest admission criteria, which have changed at many establishments this year. Some require supplementary forms to be completed. Some schools do not count 6th form children as siblings for example.

What are supplementary forms?

Some schools (e.g. faith schools) will require an additional (supplementary) form that must be returned as instructed by the school.  Failure to send this form as instructed  will in all likelihood mean a failed application for that school.

What are the key dates?

Date Activity
September to October 2018 Online applications can be made.
19 October 2018

Recommended date for parents to submit their application if they are applying using a paper form.

31 October 2018

Closing date for supplementary forms for Ursuline High School.

31 October 2018 Closing date for supplementary forms for Wimbledon College.
31 October 2018 Closing date for applications. Applications received after this date will be regarded as late.
11 December 2018 Closing date for applications that have been classified as ‘late for good reason’. The reason and evidence must also be included with the application. For more information on late applications visit the website.
1 March 2019 Offer day. Letters are posted to applicants who applied using a paper form. Parents who applied online will be able to view the outcome of their application from the evening of 1 March.
May to June 2019 Admissions appeals.
July 2019 Students transferring to Merton secondary schools spend a day at their new school.
September 2019 Students start at their new secondary school.


Open events

The following table gives the dates of open events for Merton schools

Merton School

2018 open evening

(no appointment required)

2018 open morning


Harris Academy Merton

19 September

5pm-7.30 pm



Harris Academy Morden

10 October


20 and 25 September, 3 and 6 October at 9.00 am
Harris Academy Wimbledon - to be held at Merton Arts Space, 35 Wimbledon Hill Road, SW19

25 September

5.00pm - 8.00pm

2,4 and 9 October, all by appointment only
Raynes Park High School

27 September


8 t0 12 October from 9.15 am
Ricards Lodge High School

18 September



25 and 26 September, starting at 9.15am


Rutlish School

18 September


20 and 21, 27 and 28 September, 4 and 5 October
St Mark's Church of England Academy

4 October

5pm - 7.30pm

10/17/31 October at 9.00 am
Ursuline High School

19 September


24 to 28 September, 9am and 11am  (by appointment only )
Wimbledon College

27 September


1 and 2 October (by appointment only)

Your application will only be considered after all the other applications have been processed and places allocated.  It is very important to meet the deadlines advertised by your borough.What if my application is late?

What if I am not offered a school?

If you make an on time application you will receive an offer on offer day. If you do not receive an offer of a school that you listed as a preference and have been allocated a school by your local authority – this will be because none of your schools were able to offer you a place and you will be on a waiting list for all of them.   In this case, you will be allocated the nearest school to your address that has a space available.  

What do I do if I get an offer for a place at a state school that is not my first choice?

You will need to decide within 2 weeks if you would like to accept or decline the offer.   You will remain on the waiting list for higher preference schools on your common application form and you will be informed if a place becomes available.  Declining a place offered means that you are taking responsibility for educating your child or finding another school place for September.

Accepting or declining a place will have no impact on your position on other schools' waiting lists. For example if you are offered a school in position 3 on your common application form and you accept it, you will remain on the waiting list for schools 1 and 2.  If you move up the waiting list at school 1 you will be offered the place whether or not you accepted school 3.  If on the other hand, you decline the place at school 3 and are not offered a place at school 1 or 2 later on, you may not be able to ask for the declined place back later on.

Is there a lot of movement on waiting lists after the initial offers?

This is dependent on the school.  Some schools, have a lot of movement, others don't.  This can change from year to year.

What happens if I am in the process of changing address?

If you change address and the move is not completed move by 31st October, contact the borough applied to at the earliest opportunity to explain.  Most boroughs should consider changing address of application until 9th December approximately 10 months prior to your child's start in September.  After 7th December, at which point places will be allocated on those addresses provided.  New addresses provided after the December cut off will be taken into account, but only after 1st March and the first round of allocations. This may affect you place on waiting lists. 

The address must be a "permanent" address. Check Merton website for more information. 


Am I limited in the number of schools I can apply to?

You may apply for a maximum of six state schools on the common application form.  You may apply individually to as many independent schools as you choose. However, please bear in mind the potential impact on the well being of your child when deciding how many selective schools to apply for.  Families and children in particular might suffer a great deal of stress during each application process.

What about testing at independent schools?

Dates, times and tests vary by school. Consider how many tests it is reasonable to put your child through.  At Bishop Gilpin we have seen adverse effects on children.


How do I find out whether/where my child is on a waiting list?

Contact the school and keep checking to ensure you stay on the waiting list.